Venice 5 Requisitions lets organizations streamline the requisition process, eliminating delays common in paper-based systems by using the application's electronic approval routing and online functionality. Requisition approval routes can be set up to include the requesting department, total value, commodity codes, and the requestor's role in the system to ensure an organization's unique purchasing requirements are met.
Capabilities Overview
Combine multiple shopping carts onto a single requisition.
Create requisitions using from any connected workstation directly through a web browser.
Add items to requisitions through multiple methods, including shopping from catalogs, from existing inventory items or through manual entry.
Add specific referenced vendors for items to the requisition.
Add detailed information such as a specific delivery address, account information and notes to each item on the requisition.
View link to the resulting purchase order from the requisition item window (for items that have been added to a purchase order).
Limit users to specific departments and/or catalogs using the Venice Systems multi-level security.
Establish multi-level approval paths with automatic routing using any MAPI-compliant email system and/or the internal Venice mail capabilities.
Identify alternate or proxy approval paths to avoid “out-of-office” delays.
Include ad hoc notes to originator on rejected approval requests.
Create a real-time or batch accounting interface for encumbrance data import/export.
Allows users to shop from multiple catalogs based on group security.
Benefits
Reduces costs and effort associated with the requisitioning process.
Allows for quicker processing of user requests with fewer delays.
Automates the approval process while ensuring proper sign-off procedures are followed.
Reduces time spent responding to user's status requests.
© 2005 RFD & Associates, Inc.
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